Planning a wedding in Sydney is exciting—but let’s be real, it can also be overwhelming. Among the biggest decisions? Choosing the right wedding catering. From tasting sessions to post-party clean-ups, wedding catering is more than just food on plates. In fact, many couples are surprised by how much is actually included.
Whether you're dreaming of a classic three-course dinner or a modern taco station, understanding what’s part of your catering package will help you plan smarter and avoid unexpected costs. Let’s walk through everything with Caterking, Sydney’s go-to for all-inclusive wedding catering done right.
Unpacking What’s Typically Included in Wedding Catering Services
Food Preparation and Menu Planning
Great wedding catering begins long before the first canapé is served. At Caterking, we work closely with couples to tailor a food experience that reflects their taste, culture, and vibe. You can typically choose from several dining formats:
- Plated meals offer a formal, sit-down experience.
- Buffets give guests variety and flexibility.
- Food stations (like sushi or BBQ) add flair and interaction.
- Cocktail-style receptions are trendy for smaller or more casual gatherings.
Most packages include 2 to 4 courses—think entrée, main, sides, and dessert. Many couples opt for customised menus, although pre-set options are often available and budget-friendly. It's also standard to accommodate dietary needs like vegetarian, vegan, gluten-free, halal, or kosher requests.
Appetizers, Entrées, Sides, and Desserts
A full-service wedding catering package includes everything from the first bite to the final course:
- Appetizers: Mini sliders, prawn skewers, arancini balls—these are popular for pre-dinner mingling.
- Entrées & mains: Choices often include beef, chicken, seafood, or vegetarian dishes served with seasonal vegetables or grains.
- Sides: Think roasted potatoes, fresh salads, or gourmet pasta options that complement the mains.
- Desserts: Whether it’s a plated chocolate fondant or a help-yourself dessert bar, sweet endings are always included.
Depending on the package, dessert can be served individually, buffet-style, or as a themed dessert table.
Beverage Packages and Drink Services
One of the most-asked questions is: Are drinks included in wedding catering? The answer depends on your package.
- Alcoholic options range from full open bars to BYO setups with service staff.
- Non-alcoholic beverages often include water, soft drinks, coffee, and teas.
- Some packages even allow for
signature cocktails or mocktails.
- Glassware, ice buckets, bar tools, and drinkware are usually included in full-service packages.
Don’t forget to clarify if bartending staff is part of the deal!
Catering Equipment and Rentals
Most couples are relieved to find that wedding caterers like Caterking also handle equipment needs. Standard inclusions are:
- Tables, chairs, linens, and napkins
- Plates, cutlery, and serving ware
- Food warmers, chafing dishes, and utensils
- Set-up and pack-down of all equipment
No more running around to hire from multiple vendors—all-inclusive wedding catering means everything is sorted for you.
Behind-the-Scenes: Services Provided by Wedding Caterers
Professional Staff and Wait Service
Service can make or break the guest experience. Expect a team that includes:
- Waiters and servers for food and drinks
- Bartenders for alcohol service
- Chefs on-site for live stations or last-minute prep
The staff-to-guest ratio is a key quality indicator. At Caterking, we generally aim for 1 server per 10–12 guests, depending on your setup.
Uniformed, trained, and always courteous—professionalism is non-negotiable.
Set-Up, Clean-Up, and Kitchen Equipment
Wedding venues vary—some have full kitchens, others don’t. Luckily, Caterking brings everything needed if your venue is bare-bones.
- Arrival time is usually 2–4 hours before guests to set up.
- Post-event
clean-up includes removing equipment, clearing plates, and leaving the space tidy.
- We also offer
mobile kitchen setups when venues require it.
Tastings and Pre-Wedding Consultations
A tasting is where your menu comes to life. You’ll get to sample dishes, suggest tweaks, and confirm your selections.
- Tastings are typically offered
3–6 months before the big day.
- They can include multiple menu items and drink pairings.
- It’s also your chance to talk logistics, ask questions, and fine-tune the flow.
Optional Add-Ons and Custom Upgrades in Catering Packages
Specialty Food Stations and Live Cooking
Want to wow your guests? Interactive food stations are where it’s at.
Popular choices include:
- Pasta bars
- Oyster shucking stations
- BBQ grilling live on site
These options not only elevate your reception but also add a fun, personalised experience.
Late-Night Snacks and After-Party Bites
After hours of dancing, guests will thank you for late-night snacks.
Some fun ideas:
- Mini burgers and fries
- Pizza slices
- Doughnut walls or ice cream bars
Check if these are included or offered as à la carte add-ons.
Cake Cutting and Dessert Display Services
Wondering if your caterer will cut and serve your cake? Most do!
- Cake service usually includes
cutting, plating, and serving.
- For dessert tables, Caterking helps design
themed displays with sweets, fruits, and treats.
- We’ll also coordinate with your cake vendor so everything runs smoothly.
Eco-Friendly and Dietary-Inclusive Add-Ons
Many Sydney couples now prioritise sustainability and inclusivity. Caterking supports this with:
- Compostable serving ware and minimal packaging
- Plant-based,
halal, kosher, gluten-free menu options
- Partnerships with certified
eco-conscious suppliers
Good for the planet, and for your guests.
How to Choose a Wedding Caterer That Meets Your Needs
Questions to Ask Before Signing a Catering Contract
Avoid surprises by clarifying the following:
- What exactly is included?
- Are there
hidden service charges or late-night fees?
- Is
staff gratuity added to the quote or expected separately?
Comparing Catering Quotes and Packages
Not all quotes are equal. Compare:
- Per-person costs (which can vary significantly)
- What’s included in
full-service vs. drop-off catering
- The value-added: planning support, tastings, flexibility
Red Flags to Watch Out For
Watch for:
- Vague contracts without itemised inclusions
- Limited experience with
weddings specifically
- Poor communication or slow response times
Trust your gut—if it feels off, it probably is.
FAQs
What does full-service wedding catering include?
Full-service typically covers food prep, serving, clean-up, staff, equipment, and beverages. Some also offer décor, rentals, or coordination services.
Are drinks usually included in wedding catering packages?
Some packages include standard drinks, while others offer drink packages as add-ons. Always clarify if alcohol and bartending are included.
Do caterers provide plates, glasses, and cutlery?
Yes, most wedding caterers provide all necessary tableware, though premium styles or specialty items may cost extra.
Can we customise the wedding catering menu?
Absolutely. Most caterers allow customisation to match your theme, cultural preferences, or dietary needs.
Is gratuity usually included in catering costs?
It varies. Some quotes include gratuity, while others add it later or leave it to your discretion—always confirm in writing.
How far in advance should we book our wedding caterer?
Ideally, 9–12 months in advance, especially for peak seasons. This allows time for tastings, planning, and securing your date.
Wedding catering isn’t just about what’s on the plate—it’s about creating an experience. With Caterking in Sydney, couples can expect full-service care, personalised menus, and professional execution from start to finish. From food and beverages to staffing and rentals, we handle it all—so you can enjoy your celebration stress-free.
Ready to make your dream wedding menu a reality? Let Caterking handle your wedding catering—because you deserve nothing less.
Let Catering Sydney elevate your catering experience - Get in touch with us now!
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